When any technology sees its popularity increase quickly, the number of malicious actors seeking to take advantage of new and untrained users also grows.

Videoconferencing is one such technology. It has become an essential tool for remote workforces. Now, some 6 plus months into the new COVID-19 world, it’s a good time to revisit videoconference security.

Good cyber security hygiene can help keep out unwanted attendees, protect your employees and secure your data. Here are six security tips to help manage access to remote conferencing platforms and prevent a security breach.

 

  1. Enable passwords for all meetings

Meeting IDs can be easily guessed which allows unauthorised attendees to join even if they have not received an invite. Ensure you set a meeting password and then communicate this password to attendees via a secured channel.

 

  1. Ensure the host joins first

The host of the conference should join the meeting first and then control admittance through the “waiting room”. This feature on conferencing software puts participants in a separate virtual room before the meeting. It allows the host to admit only those who are authorised to participate in the conference call.

 

  1. Lock the meeting

Once all invited attendees have joined, lock the meeting to prevent access from unauthorised attendees.

 

  1. Set up alerts when meetings are forwarded

If possible, establish alerts so you know when meeting invites are forwarded over email to others. Ensure that you confirm any secondary invitees are legitimate and challenge the forwarding of the invite if not. If it’s necessary, schedule a new meeting with new dial-in details and a new password.

 

  1. Limit file sharing in the chat

Restrict file sharing in the chat of a conference call, so that any unknown attendees aren’t able to receive and open private documents. This will also prevent unauthorised attendees sending malware disguised as an attachment to other attendees of the call.

 

  1. Use the latest version of the software

Security vulnerabilities are likely to be exploited more often on older software versions. Do not ignore software updates as these updates often include protections against the latest viruses. Additionally, encourage all attendees to use the most up-to-date version of the software available.

We are all taking measures to keep ourselves and our employees safe and secure during the Coronavirus crisis. These tips can help your organisation do the same with its online communication tools.